Strategic Partnership
ClovaLink Integration
Enterprise file management that cuts costs by 90% while dramatically improving security and compliance
SBCHR + CLOVALINK PARTNERSHIP
Transform Your Document Management
Dramatic Cost Savings
Eliminate $20-25/user/month licensing fees. Combined with cost-effective storage backends like Wasabi, achieve up to 90% reduction in document management costs.
Enterprise-Grade Security
Built-in compliance modes for HIPAA, SOX, and GDPR. Protect sensitive HR data with end-to-end encryption and comprehensive access controls.
Complete Data Control
Self-hosted deployment means your data stays on your infrastructure. Maintain complete data sovereignty and eliminate third-party access risks.
Advanced Features
Multi-tenancy, file versioning, document locking, and secure share links with expiration. Everything modern HR departments need.
Why ClovaLink?
HR departments manage enormous volumes of sensitive documents—employee records, contracts, benefits documentation, compliance files, and more. Traditional enterprise solutions like SharePoint and Box can cost $20-25 per user per month, quickly adding up to substantial annual expenses.
ClovaLink changes the equation entirely. As an open-source, self-hosted solution, organizations can deploy ClovaLink on their own infrastructure at zero licensing cost. Combined with cost-effective storage backends, our clients are seeing total cost reductions of up to 90% compared to traditional solutions.
As part of our strategic partnership, SBCHR clients receive priority access to ClovaLink implementation support. Our team works alongside ClovaLink's experts to ensure seamless deployment, proper security configuration, and integration with existing HR systems.
Key Benefits
- Up to 90% reduction in document storage costs
- Self-hosted with complete data sovereignty
- HIPAA, SOX, and GDPR compliance built-in
- Two-factor authentication & immutable audit logs
- Multi-tenancy for department-based organization
- File versioning, document locking & expiring share links
Common Document Management Challenges
Traditional cloud storage solutions create compliance risks, cost overruns, and security vulnerabilities for growing organizations.
Cloud Storage Costs
Enterprise cloud storage bills growing 20-30% annually as document volumes increase, with per-user pricing models that punish growth.
Data Sovereignty Concerns
Sensitive employee records and business documents stored on third-party servers in unknown locations, creating compliance issues for regulated industries.
HIPAA & SOX Compliance
Healthcare and financial organizations struggling to meet strict document handling requirements with consumer-grade cloud storage solutions.
Version Control Chaos
Multiple versions of critical documents scattered across email, shared drives, and cloud folders with no clear audit trail of changes.
Access Control Gaps
Overly permissive sharing settings exposing confidential documents to unauthorized users, with no granular control over who can view, edit, or download.
Vendor Lock-In
Organizations dependent on a single cloud provider with no ability to migrate data, negotiate pricing, or maintain operations during outages.
ClovaLink Implementation Process
A seamless migration from your current document management system to a self-hosted, compliant solution.
Infrastructure Assessment
We evaluate your current document volumes, compliance requirements, user count, and infrastructure to design the optimal ClovaLink deployment architecture.
Migration Planning
We map your existing folder structures, permissions, and workflows to ClovaLink, creating a detailed migration plan with zero-downtime cutover strategy.
Deployment & Migration
We deploy ClovaLink on your infrastructure, migrate all documents with permissions intact, and validate data integrity across the entire document library.
Training & Optimization
We train your team on ClovaLink features, configure compliance automations, and optimize performance based on your actual usage patterns.
ClovaLink Success Story
The Challenge
A 300-employee healthcare organization was paying $84,000 annually for enterprise cloud storage while struggling to meet HIPAA document handling requirements. Their cloud provider had experienced two outages in the past year, and a compliance audit identified 14 findings related to document access controls and retention policies.
Our Solution
We deployed ClovaLink on the organization's own servers with HIPAA-compliant access controls, automated document retention policies, full audit logging, and encrypted file sharing. We migrated 2.4TB of documents with zero downtime and configured role-based access that matched their existing organizational structure.
The Result
Annual document management costs dropped from $84,000 to $8,400 — a 90% reduction. All 14 compliance findings were resolved. The organization achieved 99.99% uptime with no third-party dependency. Document search time improved 70%, and the follow-up HIPAA audit resulted in zero findings for document management.
Ready to Cut Document Management Costs by 90%?
See how ClovaLink can give you enterprise-grade document management with full data sovereignty at a fraction of the cost.
Schedule a ClovaLink Demo